Receive Invoices

Click Received Invoices in the sidebar to manage invoices you receive from suppliers.

Uploading a Supplier Invoice

1. Click Upload Invoice on the Received Invoices page
2. Select a file from your computer -- supported formats are PDF, PNG, JPG, and WEBP
3. The invoice is uploaded and appears in the list with a Pending status

AI Extraction

Once an invoice is uploaded, Envoi can read it using AI (powered by Anthropic):

1. Find the invoice in the list and click Extract & Review
2. Envoi's AI reads the document and extracts:
   • Supplier name
   • Invoice date and due date
   • Total amount and VAT
   • Individual line items
3. Review the extracted data -- make corrections if needed
4. Click Confirm to accept the invoice

When you confirm, the supplier is automatically created (or matched to an existing supplier) based on the extracted name.

Invoice Numbering

Received invoices are assigned a reference number in the format SUP-XXXX (e.g., SUP-0001). This number is generated automatically and helps you identify and track supplier invoices.

Status Tracking

Each received invoice has one of four statuses:

Status	Meaning
Pending	Uploaded but not yet reviewed or extracted
Received	Extracted and confirmed -- ready for processing
Paid	Marked as paid
Rejected	Declined or cancelled

Use the status filter pills at the top of the Received Invoices page to filter by status. Click a pill to show only invoices with that status.

Multiple Attachments per Invoice

A single supplier email often contains more than one document — the invoice itself plus a delivery note, packing list, or receipt. When Envoi imports such an email, all the attachments are kept together under one SUP-XXXX number. Saga picks the file that looks most like an invoice and runs extraction on that one; the other files stay attached for reference.

You can see all attached files in the file list at the top of the received invoice detail view, and download any of them.

Multi-Currency

Received invoices are stored with their original currency code (e.g. NOK, EUR, USD, SEK). The currency shows in the invoice list and detail view alongside the amount, so you can keep foreign-currency invoices distinguishable from your NOK invoices.

(FX conversion to NOK for reporting is on the roadmap — for now the original-currency amount is the source of truth.)

Pagination

The received invoices list uses pagination (20 items per page). Use the page controls at the bottom to navigate through your invoices.

Sidebar Badge

When there are pending received invoices awaiting review, a badge appears on the Invoices > Inbox link in the sidebar showing the count. This is visible to Owners and Admins only.